SharePoint Naming Conventions & Limitations

by | Jan 19, 2023 | IT Tips & Tricks, Productivity

SharePoint naming conventions

Following SharePoint naming conventions can help improve the organization and searchability of files and folders within a SharePoint site. Some benefits include:

  • Improved ability to find and access files quickly and easily.
  • Better organization of files within a site.
  • Reduced likelihood of duplicate or conflicting files.
  • Increased consistency and predictability in file names and locations.
  • Greater ability to automate processes and workflows.

SharePoint Naming Conventions

  1. Use a consistent naming convention: This will make it easier for users to find the folder they need and understand the contents.
  2. Use descriptive names: The name should clearly indicate the contents of the folder, such as “Marketing_Campaigns_Q1” or “Department_Meeting_Minutes_2021”.
  3. Use meaningful abbreviations: Abbreviations should be used when they are commonly understood and will not cause confusion.
  4. Use a date format: Use a consistent date format such as YYYY-MM-DD to make it easier to locate files by date.
  5. Use lowercase letters: Use lowercase letters for folder and file names to make them consistent and easier to read
  6. Use hyphens or underscores: Use hyphens or underscores to separate different parts of the name, for example “Marketing_Campaigns_Q1”

SharePoint Naming Limitation

  1. Avoid using spaces: Spaces can cause issues when trying to access the folder or its contents.
  2. Avoid using special characters: Special characters such as %, *, $, #, /, , and : can cause issues when trying to access the folder or its contents.
  3. Avoid using forbidden words: SharePoint has a list of forbidden words such as “con” or “aux” that cannot be used in folder or file names.
  4. Avoid using long names: SharePoint has a maximum character limit of 260 characters for folder and file names.
  5. Avoid using the same name: Do not use the same name for different folders, as this can cause confusion and make it difficult to locate the correct folder.


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