SharePoint Naming Conventions & Limitations

by | Jan 19, 2023 | IT Tips & Tricks, Productivity

SharePoint naming conventions

Following SharePoint naming conventions can help improve the organization and searchability of files and folders within a SharePoint site. Some benefits include:

  • Improved ability to find and access files quickly and easily.
  • Better organization of files within a site.
  • Reduced likelihood of duplicate or conflicting files.
  • Increased consistency and predictability in file names and locations.
  • Greater ability to automate processes and workflows.

SharePoint Naming Conventions

  1. Use a consistent naming convention: This will make it easier for users to find the folder they need and understand the contents.
  2. Use descriptive names: The name should clearly indicate the contents of the folder, such as “Marketing_Campaigns_Q1” or “Department_Meeting_Minutes_2021”.
  3. Use meaningful abbreviations: Abbreviations should be used when they are commonly understood and will not cause confusion.
  4. Use a date format: Use a consistent date format such as YYYY-MM-DD to make it easier to locate files by date.
  5. Use lowercase letters: Use lowercase letters for folder and file names to make them consistent and easier to read
  6. Use hyphens or underscores: Use hyphens or underscores to separate different parts of the name, for example “Marketing_Campaigns_Q1”

SharePoint Naming Limitation

  1. Avoid using spaces: Spaces can cause issues when trying to access the folder or its contents.
  2. Avoid using special characters: Special characters such as %, *, $, #, /, , and : can cause issues when trying to access the folder or its contents.
  3. Avoid using forbidden words: SharePoint has a list of forbidden words such as “con” or “aux” that cannot be used in folder or file names.
  4. Avoid using long names: SharePoint has a maximum character limit of 260 characters for folder and file names.
  5. Avoid using the same name: Do not use the same name for different folders, as this can cause confusion and make it difficult to locate the correct folder.

 

For more tips on how to organise your cloud storage click here.

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